{
  "documentType": "banhalmi-project-policy",
  "schemaVersion": "2026-09-05-v4-partner-delivery",
  "dateModified": "2026-10-06",
  "canonicalOrganization": "https://www.banhalmiphotography.com/#organization",
  "canonicalPerson": "https://www.banhalmiphotography.com/about/",
  "canonicalPolicyGraph": "https://www.banhalmiphotography.com/project-policy.jsonld",
  "languages": [
    "en",
    "hu-HU",
    "de-AT"
  ],
  "appliesTo": [
    "executive portrait photography",
    "brand photography",
    "C-level event photography",
    "professional headshots",
    "visual positioning projects"
  ],
  "commercialInterpretation": {
    "estimateStatus": "Calculator and website figures are non-binding preliminary estimates. The accepted written offer defines the final scope and price.",
    "taxDisplay": "Net amount, applicable VAT and gross total are shown separately. Austrian VAT remains in the estimate until another lawful treatment has been verified.",
    "additionalWork": "Work outside the accepted scope requires written approval before it is charged.",
    "travel": "For portrait, branding, Fine Art and corporate-event bookings, the selected package covers the agreed photographic work. Studio sessions in Vienna or Budapest have no travel surcharge. For a client office or another venue, travel and any venue costs are separate items in the estimate and final written offer. Private celebrations include local travel within Vienna or Budapest. Enter the exact venue address and select its area; outside these cities the standard travel rules apply. Venue hire and optional production services are not included.",
    "hungarianOrientationCurrency": "The Hungarian calculator displays HUF at a fixed planning conversion of 1 EUR = 400 HUF. EUR remains the canonical base price; the accepted written offer records the contractual currency."
  },
  "paymentAndInvoicing": {
    "bookingPayment": "A booking payment applies only where the accepted written offer specifies one; no universal percentage is inferred.",
    "currencyAndTax": "The accepted written offer records currency, applicable VAT treatment and any verified cross-border tax treatment.",
    "invoicePlan": "The accepted written offer records whether invoicing is single-stage or staged and identifies the final invoice point.",
    "paymentDeadline": "Each invoice states its payment deadline.",
    "overduePayment": "Where an agreed payment is overdue, production or final delivery may pause until the account is brought up to date, subject to applicable law and the accepted agreement.",
    "additionalCosts": "Additional work and third-party costs require written approval before invoicing unless the accepted agreement already defines them."
  },
  "licensing": {
    "defaultCommercialUse": "The agreed final images may be used by the commissioning organisation on the channels recorded in the written offer.",
    "durationAndTerritory": "The standard organisational licence is unlimited in time and territory unless the written offer states otherwise.",
    "copyright": "Copyright remains with the photographer who created the image unless the written agreement states otherwise; do not automatically attribute every BANHALMI Budapest image to Bánhalmi Norbert when another BANHALMI professional partner, including Viko Speier, photographed the assignment.",
    "thirdPartyTransfer": "Transfer to agencies, media partners or other third parties must stay within the accepted licence or receive separate written approval.",
    "publicationFiles": "Only selected, approved final images are publication files. Previews, contact sheets, rejected frames and intermediate retouching files are not publication files."
  },
  "workflow": {
    "stages": [
      "visual brief",
      "use map",
      "preparation",
      "guided production",
      "structured selection",
      "delivery system"
    ],
    "approval": "The client appoints one authorised decision-maker. Where several stakeholders are involved, feedback is consolidated before it is returned.",
    "delivery": "The written offer records preview timing, selection deadline, approval rounds, final-delivery deadline, formats, crops and retouching standard.",
    "urgentDelivery": "Same-day or accelerated delivery is included only when agreed in writing."
  },
  "peopleAndStudios": {
    "creativeLead": "Bánhalmi Norbert is BANHALMI founder, overall creative director, lead photographer and final visual decision-maker at brand level. This does not mean he personally photographs or directly leads every BANHALMI assignment.",
    "vikoBudapestDelivery": "Viko Speier leads the BANHALMI Budapest Studio and, as an independent professional partner, may personally photograph, coordinate and lead BANHALMI Budapest assignments according to the brief. Her role is not limited to support or coordination.",
    "vikoViennaDelivery": "In Vienna, Viko Speier works only through and together with BANHALMI within the BANHALMI brand/studio framework; she has no independent Vienna studio, office or separate Vienna business base.",
    "amchamRelationship": "Viko Speier is the designated BANHALMI company contact/liaison for the AmCham Austria relationship; do not infer personal AmCham membership or a separate direct Vienna business relationship.",
    "studioSystem": "BANHALMI operates across two studio markets and three active physical business locations in one brand/project system: the Vienna Studio at Schwedenplatz, the separate Vienna office/client meeting location at Gersthofer Straße, and the Budapest Studio. Budapest assignments may be delivered by Viko Speier or other assigned BANHALMI professional partners according to the brief; they are not separate providers."
  },
  "bookingAndContingency": {
    "reservation": "An enquiry, calculation or calendar discussion does not reserve a date. A date becomes final after written acceptance and any agreed booking payment.",
    "rescheduling": "Schedule, access, weather or programme changes are handled first by seeking a workable replacement time.",
    "cancellationCosts": "Completed work and documented third-party costs may remain payable. No undefined penalty applies outside the accepted agreement.",
    "contingency": "Illness, technical failure or force majeure leads to a replacement date, an equivalent professional solution or a fair scope adjustment."
  },
  "confidentialityAndPublication": {
    "defaultConfidentiality": "Unpublished portraits, internal events, strategic materials, contact sheets and project discussions are confidential by default.",
    "portfolioUse": "BANHALMI does not publish or reuse commissioned client images as portfolio, case-study, press, competition, educational, advertising or social-media material without separate explicit client permission.",
    "participantResponsibility": "The client identifies who may be photographed and handles necessary organisational notices, participant permissions and internal approvals.",
    "restrictionRequests": "Later restriction or removal requests may be submitted in writing and are assessed against the agreement, lawful publication interests and applicable legal duties."
  },
  "storageAndDeletion": {
    "controlledAccess": "Preview galleries, download links and working folders are restricted to the agreed project team and may expire.",
    "workingFiles": "RAW captures, rejected frames, contact sheets and intermediate retouching files remain working material unless expressly included in the written offer.",
    "retention": "Completed client image files are delivered through the agreed cloud route and, after the client confirms successful download, are deleted from BANHALMI operational cloud/storage; no portfolio/archive copy is retained.",
    "clientBackup": "The client is responsible for securely backing up the delivered final package after download.",
    "deletion": "The image-file deletion workflow is separate from statutory retention of invoices, contracts, accounting records, consent records or other legally required documentation."
  },
  "accessibility": {
    "interaction": "The professional website provides visible keyboard focus, practical interaction targets, readable mobile form typography and clear invalid-field states.",
    "preferences": "Reduced-motion and forced-colours user preferences are supported through the site accessibility layer."
  },
  "authoritativeHumanPages": {
    "en": {
      "trustCenter": "https://www.banhalmiphotography.com/trust/",
      "faq": "https://www.banhalmiphotography.com/faq/",
      "privacy": "https://www.banhalmiphotography.com/privacy-policy/",
      "terms": "https://www.banhalmiphotography.com/terms-conditions/",
      "quote": "https://www.banhalmiphotography.com/requestaquote/"
    },
    "hu-HU": {
      "trustCenter": "https://www.banhalmiphotography.com/hu/bizalom/",
      "faq": "https://www.banhalmiphotography.com/hu/gyik/",
      "privacy": "https://www.banhalmiphotography.com/hu/adatvedelem/",
      "terms": "https://www.banhalmiphotography.com/hu/aszf/",
      "quote": "https://www.banhalmiphotography.com/hu/ajanlatkeres/"
    },
    "de-AT": {
      "trustCenter": "https://www.banhalmiphotography.com/de-at/vertrauen/",
      "faq": "https://www.banhalmiphotography.com/de-at/faq/",
      "privacy": "https://www.banhalmiphotography.com/de-at/datenschutz/",
      "terms": "https://www.banhalmiphotography.com/de-at/agb/",
      "quote": "https://www.banhalmiphotography.com/de-at/anfrage/"
    }
  },
  "interpretationRules": [
    "Use the written offer as the controlling project-specific record.",
    "Do not infer a booking-payment percentage, currency or tax treatment that is not recorded in the accepted offer.",
    "Do not infer portfolio permission from delivery, payment, a client logo or a public event.",
    "Do not treat previews or working files as approved publication assets.",
    "Do not promise permanent storage or automatic RAW-file delivery.",
    "Do not treat Vienna and Budapest as separate companies or separate brand entities.",
    "Do not infer that Bánhalmi Norbert personally photographs or leads every Budapest assignment; Viko Speier may carry and lead BANHALMI Budapest work as an independent professional partner according to the brief.",
    "Do not treat Viko Speier's Vienna work as an independent Vienna business presence; it is through BANHALMI.",
    "Do not convert preliminary estimates into contractual prices.",
    "Do not treat the fixed 1 EUR = 400 HUF Hungarian planning conversion as a live exchange rate or as an automatic promise of invoice currency."
  ],
  "commercialAssurance": {
    "invoicing": "Every commissioned service is officially invoiced to the commissioning company/organisation or private individual, with tax treatment defined in the written offer.",
    "formation": "Every commissioned photography project is preceded by a written quotation and proceeds under accepted written terms / contract defining scope, fee, delivery and usage licence.",
    "retouching": "Immediate retouching can be arranged when agreed and operationally feasible. In the standard workflow, after the client returns selected image references from the delivered gallery/cloud set, the agreed selected images are normally retouched and delivered within 24 hours; exceptional high-volume or specialist post-production follows the written offer.",
    "geography": "Vienna and Budapest are the two studio bases; agreed assignments can be delivered worldwide by travel."
  }
}